September 08, 2019
Amitraj
* Step by step Mail Merge process in Microsoft Word:-
Mail Merge is most often used to print or email form letters to multiple recipients. Using Mail
Merge, you can easily customize form letters for individual recipients. Mail merge is also
used to create envelopes or labels in bulk.
This feature works the same in all modern versions of Microsoft Word: 2010, 2013, and
2016.
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1. In a blank Microsoft Word document, click on the Mailings tab, and in the Start Mail
Merge group, click Start Mail Merge.
2. Click Step-by-Step Mail Merge Wizard.
3.Select your document type. In this demo we will select Letters. Click Next: starting
document.
4. Select the starting document. We will use the current (blank) document. Select
Use the current document and then click Next: Select recipients.
5. Now click on Select recipients. We will create a new list, so select Type a new
list and then click Create
6. Create a list by adding data in the New Address List dialog box and clicking
OK.
save the list.
7. Note that now that a list has been created, the Mail Merge Wizard reverts
to Use an existing listand you have the option to edit the recipient list.
8. Selecting Edit recipient list opens up the Mail Merge Recipients dialog box,
where you can edit the list and select or unselect records. Click OK to accept
the list as is.
9. Click Next: Write your letter.
10. Write the letter and add custom fields.
11. Click Address block to add the recipients' addresses at the top of the
document
12. In the Insert Address Block dialog box, check or uncheck boxes and
select options on the left until the address appears the way you want it to.
Note that you can use Match Fields to correct any problems. Clicking Match
Fields opens up the Match Fields dialog box, in which you can associate the
fields from your list with the fields required by the wizard.
13. Press Enter on your keyboard and click Greeting line... to enter a greeting.
14. In the Insert Greeting Line dialog box, choose the greeting line format by clicking the drop-down arrows and selecting the options of your choice, and then click OK.
15 Note that the address block and greeting line are surrounded by chevrons (« »). Write a
short letter and click Next: Preview your letters
16. Preview your letter and click Next: Complete the merge.
17. Click Print to print your letters or Edit individual letters to further personalize some or all
of the letters.
